With the increase in employees who work remotely or while traveling, conference room AV has become more and more popular in the office. Conference rooms are now designed not only for face-to-face meetings, but to maximize this technology. This allows employees outside the office to remain involved in every aspect of the business.
Today’s conference room is far different than just a few years ago. One word describes this change – “Control.” The end-user is able to control every feature of a conference room from the automated blinds to the video conferencing system. Data can be collected on room usage in order to inform future decisions on conference room expansion. Most important is the growing ability to access conference rooms and control them remotely.
This has revolutionized what services audio visual companies can provide. At Ultimate Technologies Group, we proactively monitor conference rooms so we can catch issues before they cause downtime for the end-user. When as issue does occur, the end-user can contact us directly via text, chat, video call or audio call. We are able to remotely see what is happening and correct it instantly.
In addition to control, video conferencing and audio conferencing have also changed significantly.
Video conferencing is a feature in almost every conference room today, providing the ability to collaborate with colleagues around the globe. Video conferencing has been a critical component of virtual collaboration for many years. But today, with changing needs, video conferencing has evolved into a more collaborative experience. With more powerful technology, communication can be about more than just being face-to-face. It can include content sharing, white-boarding, and annotation – and other tools that make it possible to have an actual working session.
With Ultimate’s video collaboration solutions, participants can see and edit the same documents in real-time. Documents can be shared wirelessly from personal devices, annotated, and saved. The fluid desktop experience of Microsoft Teams or Zoom work in group collaboration settings.
Conference Room Scheduling
Allow employees to maximize meeting start times by knowing what rooms are available and when via wall mount displays, online displays, and intuitive Apps all impacting efficiencies.
Conference room scheduling solutions eliminate inefficiencies related to room scheduling and availability. Instead of walking back to your desk to schedule a conference room, walk right up to a room that is “green” or available and schedule your meeting on the fly. Ultimate Technologies Group partners with a variety of manufacturers to bring the room scheduling solution to your office and organization, no matter your size.
The solutions can be integrated with your calendar solution, such as Outlook or Google. Enterprise solutions are available too that can track use of rooms to produce useful data for making decisions about conference rooms in the future.